Calculating RPA Efficiency and Process Execution Cost

It’s tempting to assume that automation is better and more cost effective, but do you have the numbers to truly assess the underlying value of each automation? If you’re using a charge-back model, do you have a means to distribute your costs fairly amongst processes? As a strategist, can you articulate the economies of scale and efficient usage of a shared digital workforce?

Inspiring Automation’s RPA Efficiency and Cost Calculator can help you answer those questions.

The Input Metrics

In order to calculate a simplistic Process Execution Cost and a Usage Efficiency Rating, you are going to need a few basic metrics.

  1. RPA Licensing Cost – this is the total cost for licensing your RPA software: the bots and any centralized orchestration components.
  2. Operating Staff Cost – this is the cost associated with your RPA practice, and may consist of COE staff, Process-specific team members, and Support personnel
  3. Platform Infrastructure Cost (Annual) – these are the annual costs for the Infrastructure used to support your RPA platform instance and processing.
  4. Total Process Execution Time – this is a summation of the amount of time that is required to complete the process across the measured time period.

This calculator is designed to be a simple start and primarily focuses on operating costs; the costs for development are not factored into this version.

The Output Metrics

Using the above metrics, you can calculate the following:

  1. Bot Utilization Efficiency Rating – indicates the percentage of your total capacity that you are using
  2. Process Execution Cost – indicates the true cost to run your automation processes based by distributing costs based on a process’ consumption percentage of total activity
  3. Optimal Process Execution Cost – indicates the lowest cost to run your automation process if your bots were fully utilized to their potential

Download the Efficiency and Cost Calculator


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